Structured AI reports
From 12 words to a full work-order write-up. HVAC, fleet, PM, and turnover templates with Issue, Action, Verification, and Status — consistent every time.
Field documentation
Professional maintenance reports from the field — in under a minute
Turn rough notes and jobsite photos into structured, CMMS-ready documentation. Less paperwork. Faster closeouts. One standard for your whole team.
- Mobile-first
- Jobsite photos
- Branded PDFs
- No credit card
Technician notes
Replaced closet door. Sized opening on site. Customer satisfied.
+ Add jobsite photo
Structured report
Issue Identified
Corrective Action
Verification
Your Shop · PDF Export
Jobsite photos · CMMS-ready
~30 sec
Average report generation
Up to 5
Jobsite photos per report
CMMS-ready
Structured for work order closeout
A complete job record — not just a paragraph
Notes, photos, and a professional PDF your CMMS, supervisor, and customer can trust.
Jobsite photo documentation
Show the work, not just describe it. Attach up to 5 photos per report. Embedded cleanly in branded PDFs on Pro and Team — proof for supervisors and customers.
Branded PDF export
Looks like your shop, not a generic app. Logo, colors, and footer. Pro for individuals; Team adds one brand for the whole crew.
Voice notesWO / asset fieldsReport history
Try Live Demo
Try the AI structuring engine — no signup
Paste rough notes below and watch FixFlow turn them into a clean, structured report. Preloaded HVAC example included.
Sign up to attach jobsite photos and export branded PDFs.
Demo reports are not saved.
Demo notes
Edit or use as-is — then generate.
154 / 8,000
Structured output
Generate to preview CMMS sections
Facts from notes only — review before CMMS submission.
Ready to preview
Generate to see supervisor summary and CMMS sections — demo only, not saved.
Create a free account to save reports, export PDFs, and use full history.
From messy notes and photos → professional documentation
Stop spending 15–20 minutes retyping shift notes. Generate structure and proof in one pass.
Before
“Client wanted new closet door. Had to trim to fit. Install went smooth. Customer happy.”
Jobsite photos on phone
After — FixFlow output
Issue Identified
Client requested replacement of closet door; opening required sizing on site.
Corrective Action
Door replaced and adjusted for proper fit per field notes.
Verification Performed
Customer confirmed satisfaction; no further issues noted.
Branded PDF · Jobsite photos
Your logo on header · CMMS-ready sections
How it works
Four steps from the truck to a closed work order.
1
Capture
Type, paste, or dictate notes. Add work order and asset fields. Snap jobsite photos.
2
Generate
Pick a template. FixFlow structures your notes into clean CMMS sections.
3
Review
Edit anything. Trust badges confirm nothing was invented beyond your notes.
4
Deliver
Copy to CMMS, email the summary, or download a branded PDF with photos.
For maintenance teams
Small shops deserve the same documentation standard as big facilities
Team workspace
Everyone generates under one organization.
Shared report history
Supervisors find any job, any technician.
Team branding
One logo and template default for the whole crew.
Simple seat pricing
3 technicians included ($45/mo), +$15 per additional.
One brand · every technician
J.D.
A.O.
M.R.
Acme Maintenance
Work order WO-4521 · Asset RTU-2
Jobsite photos · Branded PDF
Industry-ready templates for real maintenance work
Same CMMS sections every time — shaped for how your trade documents jobs.
General Maintenance
Plant & facility work orders
HVAC Service
Service calls, airflow, cooling/heating
Fleet Maintenance
Vehicles, PM, road-ready status
Shift Turnover
Handoff notes for the next crew
Preventive Maintenance
Scheduled PM and inspections
Every template includes: Issue Identified · Corrective Action · Verification · Status · Recommendations
Accurate. Reliable. No invented repairs.
FixFlow only uses the facts from your notes — never added issues, parts, or actions you did not record. Every report includes a trust badge so supervisors know what came from the field.
Facts from your notes only
The AI rewrites what you recorded — it does not invent repairs, parts, or readings.
Missing data stays missing
Sections show “Not specified in field notes” when you did not record it.
Built for maintenance workflows
Designed for technicians, supervisors, and CMMS documentation — not generic chat.
Supervisor-ready structure
Issue, action, verification, status, and recommendations — every time.
Who it's for
Built for field maintenance — not generic office AI.
HVAC technicians
HVAC Service template
Document service calls with structured write-ups and jobsite photos for no-cool, filter, and PM work.
Fleet mechanics
Fleet Maintenance template
Capture replaced parts, damage, and verification steps — ready for fleet managers and CMMS closeout.
Facilities & property teams
General & Preventive templates
Consistent turnover, inspection, and maintenance reports across properties and sites.
Simple pricing for individuals and teams
Start free. Go Pro for unlimited reports, photos in PDF, and personal branding. Team adds a shared workspace for your crew.
Free
$0
Solo technicians trying FixFlow
- 10 reports per month
- All industry templates
- Report history & copy
- CMMS-ready structured output
Pro
$19/mo
Unlimited reports and branded PDFs
- Unlimited reports
- Jobsite photos in PDF
- Personal branding (logo + colors)
- Supervisor summary section
- CMMS metadata fields
Team
$45/mo
includes 3 technicians
- Everything in Pro for every seat
- Shared workspace & report history
- Team branding & template defaults
- 3 technicians included ($45/mo)
- +$15/mo per additional technician
Stripe checkout for Pro and Team after signup.
Close work orders faster — with proof, not paperwork
FixFlow turns your notes and photos into clean, branded reports in seconds.