Structured AI reports
From 12 words to a full work-order write-up. HVAC, fleet, PM, and turnover templates with Issue, Action, Verification, and Status — consistent every time.
Field documentation
Professional maintenance reports from the field — in under a minute
Turn rough notes and jobsite photos into structured, CMMS-ready documentation. Less paperwork. Faster closeouts. One standard for your whole team.
- Mobile-first
- Jobsite photos
- Branded PDFs
- No credit card
fixflow-report-FF-1BACE866.pdf
SampleBranded header · structured sections · jobsite photos
Open full PDF →~30 sec
Average report generation
Up to 5
Jobsite photos per report
CMMS-ready
Structured for work order closeout
Real output
What your supervisor actually receives
A professional PDF you can email, attach to a work order, or drop into your CMMS — generated from field notes and labeled jobsite photos in under a minute.
fixflow-report-FF-1BACE866.pdf
SampleBranded header · structured sections · jobsite photos
Open full PDF →- Work order & asset metadata on every export
- Before / after / damage photo labels
- Your logo and company name (Pro)
A complete job record — not just a paragraph
Notes, photos, and a professional PDF your CMMS, supervisor, and customer can trust.
Jobsite photo documentation
Show the work, not just describe it. Attach up to 5 photos per report. Embedded cleanly in branded PDFs on Pro and Team — proof for supervisors and customers.
Branded PDF export
Looks like your shop, not a generic app. Logo, colors, and footer. Pro for individuals; Team adds one brand for the whole crew.
Voice notesWO / asset fieldsReport history
Try Live Demo
Try the AI structuring engine — no signup
Paste rough notes below and watch FixFlow turn them into a clean, structured report. Preloaded HVAC example included.
Sign up to attach jobsite photos and export branded PDFs.
Demo reports are not saved.
Demo notes
Edit or use as-is — then generate.
154 / 8,000
Structured output
Generate to preview CMMS sections
Facts from notes only — review before CMMS submission.
Ready to preview
Generate to see supervisor summary and CMMS sections — demo only, not saved.
Create a free account to save reports, export PDFs, and use full history.
From messy notes and photos → professional documentation
Stop spending 15–20 minutes retyping shift notes. Generate structure and proof in one pass.
Before
“Client wanted new closet door. Had to trim to fit. Install went smooth. Customer happy.”
Jobsite photos on phone
After — FixFlow output
Issue Identified
Client requested replacement of closet door; opening required sizing on site.
Corrective Action
Door replaced and adjusted for proper fit per field notes.
Verification Performed
Customer confirmed satisfaction; no further issues noted.
How it works
Four steps from the truck to a closed work order.
1
Capture
Type, paste, or dictate notes. Add work order and asset fields. Snap jobsite photos.
2
Generate
Pick a template. FixFlow structures your notes into clean CMMS sections.
3
Review
Edit anything. Trust badges confirm nothing was invented beyond your notes.
4
Deliver
Copy to CMMS, email the summary, or download a branded PDF with photos.
For maintenance teams
Small shops deserve the same documentation standard as big facilities
Team workspace
Everyone generates under one organization.
Shared report history
Supervisors find any job, any technician.
Team branding
One logo and template default for the whole crew.
Simple seat pricing
3 technicians included ($45/mo), +$15 per additional.
One brand · every technician
J.D.
A.O.
M.R.
Acme Maintenance
Work order WO-4521 · Asset RTU-2
Jobsite photos · Branded PDF
48+ industry templates for field work
Same CMMS sections every time — tone and supervisor focus shaped for your trade, from HVAC and electrical to healthcare, fleet, and IT field service.
General & operations
General Maintenance
Plant, building, and facility work orders
Preventive Maintenance
Scheduled PM, inspections, and checklists
Shift Turnover
Handoff notes for incoming crew
Inspection & Audit
Compliance walks, audits, and condition surveys
Corrective / Breakdown
Reactive repairs and downtime events
Skilled trades
HVAC Service
Heating, cooling, airflow, and controls
Refrigeration
Coolers, freezers, and commercial refrigeration
Electrical
Power, panels, motors, and controls
Plumbing
Water, drain, gas piping, and fixtures
Mechanical / Millwright
Pumps, conveyors, drives, and mechanical systems
Fire Protection
Sprinklers, alarms, extinguishers, and suppression
Elevator & Lift
Elevators, escalators, and material lifts
Boiler & Steam
Boilers, steam systems, and pressure vessels
Welding & Fabrication
Repairs, fabrication, and structural weld work
Carpentry & Building Trades
Framing, doors, hardware, and interior repairs
Painting & Coatings
Surface prep, paint, and protective coatings
Roofing
Roof repairs, leaks, and membrane work
Industrial & plant
Manufacturing & Production
Production equipment and line maintenance
Food & Beverage Plant
Food production, sanitation, and allergen controls
Pharmaceutical / GMP
Validated equipment and GMP environments
Cleanroom & Controlled Environment
ISO cleanrooms and contamination control
Warehouse & Logistics
Conveyors, sortation, and material handling
Data Center & Critical IT
Power, cooling, and critical facility infrastructure
Infrastructure & heavy equipment
Fleet Maintenance
Trucks, vans, and road equipment
Construction Equipment
Heavy iron, cranes, and job-site machinery
Mining
Mobile mining equipment and fixed plant
Oil & Gas
Upstream, midstream, and processing facilities
Utilities (Power / Water / Gas)
Utility distribution and treatment crews
Rail & Transit
Rolling stock, track, and transit maintenance
Aviation MRO
Aircraft maintenance and ground support
Marine & Maritime
Vessels, docks, and marine equipment
Telecom & Tower
Cell sites, fiber, and tower crews
Solar & Renewable
PV, wind, and battery storage O&M
Agriculture & Ag Equipment
Farm machinery and ag processing
Property & facilities
Facilities Management
Multi-site building operations and vendors
Property Management
Residential and commercial property repairs
Healthcare Facilities
Hospitals, clinics, and biomedical support
Hospitality
Hotels, resorts, and guest-facing repairs
Retail & Stores
Store maintenance and rollout projects
Education & Campus
Schools, universities, and campus facilities
Grounds & Landscaping
Exterior grounds, irrigation, and hardscape
Janitorial & Sanitation
Cleaning, sanitation, and restroom services
Field & route service
Security Systems
Access control, CCTV, and intrusion systems
Pest Control
Route service, treatments, and inspections
Pool & Spa
Commercial and residential pool service
Appliance Service
Commercial and residential appliance repair
IT Field Service
On-site IT, networking, and rack work
Locksmith
Locks, access hardware, and safe service
Every template includes: Issue Identified · Corrective Action · Verification · Status · Recommendations
Accurate. Reliable. No invented repairs.
FixFlow only uses the facts from your notes — never added issues, parts, or actions you did not record. Every report includes a trust badge so supervisors know what came from the field.
Facts from your notes only
The AI rewrites what you recorded — it does not invent repairs, parts, or readings.
Missing data stays missing
Sections show “Not specified in field notes” when you did not record it.
Built for maintenance workflows
Designed for technicians, supervisors, and CMMS documentation — not generic chat.
Supervisor-ready structure
Issue, action, verification, status, and recommendations — every time.
Who it's for
Built for field maintenance — not generic office AI.
HVAC technicians
HVAC Service template
Document service calls with structured write-ups and jobsite photos for no-cool, filter, and PM work.
Fleet mechanics
Fleet Maintenance template
Capture replaced parts, damage, and verification steps — ready for fleet managers and CMMS closeout.
Facilities & property teams
General & Preventive templates
Consistent turnover, inspection, and maintenance reports across properties and sites.
Simple pricing for individuals and teams
Start free. Go Pro for unlimited reports, photos in PDF, and personal branding. Team adds a shared workspace for your crew.
Free
$0
Solo technicians trying FixFlow
- 10 reports per month
- 45+ industry templates
- Report history & copy
- CMMS-ready structured output
Pro
$19/mo
Unlimited reports and branded PDFs
- Unlimited reports
- Jobsite photos in PDF
- Personal branding (logo + colors)
- Supervisor summary section
- CMMS metadata fields
Team
$45/mo
includes 3 technicians
- Everything in Pro for every seat
- Shared workspace & report history
- Team branding & template defaults
- 3 technicians included ($45/mo)
- +$15/mo per additional technician
Stripe checkout for Pro and Team after signup.
Close work orders faster — with proof, not paperwork
FixFlow turns your notes and photos into clean, branded reports in seconds.